CONFLICT OF INTEREST

A Conflict of Interest is defined as a direct interest by a Library Staff member or Board member in an action that results in, or has the appearance of resulting in, personal, organizational or professional gain.  Center Moriches Free Public Library Staff and Board members are obligated to always act in the best interest of the Library.  This obligation requires that any Staff or Board member seek only the furtherance of the organization’s mission.

Library Staff and Board members should neither solicit nor accept gratuities, favors or anything of monetary value from contractors/vendors.

No Staff or Board member of the Library shall participate in the selection, award or administration of a purchase or contract with a vendor where, to their knowledge, any of the following has a financial interest in that purchase or contract:  The Board member or Staff member; any member of their immediate family or household; an organization in which any of the aforementioned is an officer, Director or employee; a person or organization with whom any of the aforementioned is negotiating or has an arrangement concerning prospective employment.

Disclosure: any possible conflict of interest shall be disclosed in writing by the person or persons concerned to Library Director and Library Board of Trustees.

Board Action: When a conflict of interest is relevant to a matter requiring action by the Library Board of Trustees, the interested person(s) shall call it to the attention of the Board and said person(s) shall not vote on the matter.  When there is doubt as to whether a conflict exists, the matter shall be resolved by vote of the Library Board of Trustees, excluding the person(s) concerning whose situation the doubt has arisen.

 

Approved by the Board of Trustees on 7/13/2013