Exam Proctoring Policy

In conjunction with its mission to promote and support education and learning, the Center Moriches Free Public Library will proctor exams for Center Moriches Free Public Library cardholders upon request subject to the availability of personnel, facilities and the technology to provide such oversight.

Guidelines

The student seeking to have an examination proctored will be required to present a valid picture ID at the time of the exam and any other credentials required by the examining institution. The Library reserves the right to refuse to proctor any exam where proper documentation is not supplied. The student is responsible to know and advise what is required and supply all materials needed for his/her exam administration.

The proctor will note the start and end time of the exam and enforce time limits. The proctor will execute any school supplied documentation within the scope of these guidelines. The proctor will also fax, scan or email the completed exam to the institution but the Library will not be responsible should transmission of the document be unsuccessful. It is the student’s responsibility to mail exams.

The proctor will provide reasonable supervision during the exam but cannot assure continuous monitoring. The Library cannot commit to proctoring an entire course of study or single exams that require multiple sittings to complete.

The nature of the exam (open book, notes, online etc.) as well as the allowed/prohibited items (calculator, cell phone etc.) must be clearly reported to the Library.

It is the responsibility of the student to ensure that the Library’s computer resources are adequate for his/her test taking requirements. The Library cannot proctor online exams that require that public access computer settings be modified.

Whenever possible, an enclosed study room will be made available to test takers; however, there may be times when only open areas of the Library are available.

The Library will not be responsible for exams that are interrupted by emergencies, weather, power failures, computer hardware/software failures or Internet disconnections.

The Library will not provide proctoring to groups of students.

Scheduling

Proctored exams must be scheduled at least 3 days in advance and must take place within the normal business hours of the library, concluding at least 15 minutes prior to closing. In the event that the proctor is unavailable due to illness or unforeseen circumstances, reasonable efforts will be made to cover for the scheduled proctor but the Library cannot be held responsible for any consequences due to the need to reschedule or cancel a proctoring session.

Fees and Costs

The Library will not pay any fees in relation to its proctoring of an exam. It is the responsibility of the student to pay for any fees associated with the exam including but not limited to fees charged by the educational institution, and/or the costs of filing, printing, faxing, cancellation or rescheduling fees and mailings. Staff members may not accept a gratuity for proctoring an exam.

Approved by Board of Trustees on 1/22/18